NONPROFIT CONTRACT MANAGEMENT SOFTWARE

Nonprofits that use ContractSafe's contract management platform to store contracts will benefit from the ability to locate documents up to six times faster while simultaneously protecting documents from unauthorized internal and external access.

Your contract software is the central storage location for all legal documents across your nonprofit, so effective search capabilities are essential so leaders, legal, finance, procurement teams, and contract managers can quickly gain insights into important terms and contractual obligations.

• Advanced OCR technology makes it easy to search scanned documents for supplier names, deliverables, expiration dates, and more.
• Easily track suppliers, contracts, and partnerships along with the associated service dates and deliverables.
• Label groups of documents and create a systematic approach to contract management across your nonprofit entity.
• Create customizable, role-based dashboards to help nonprofit leaders, legal teams and procurement teams get the specific contract insights they need.

Safely store your nonprofit's documents in a secure, cloud-based repository hosted on Amazon Web Services. Leverage role-based permissions to segment document access by role, team, or department and protect confidential information.

• Standardize the entire contract management lifecycle across teams and departments.
• Configure role-based permissions to give nonprofit leaders a holistic view of an organization's contracts while ensuring individual employees or team can only see what you want them to see.
• Backup contracts at any time to ensure your most critical documents are never lost.
• Protect contracts from hackers or cybersecurity vulnerabilities with document encryption and state-of-the-art detection systems.

Because nonprofits manage a high volume of vendors, contractors, and partnerships, tracking servicing dates and contractual obligations can be a significant challenge. From software pricing periods to event deliverables, ContractSafe's alerts and reminders help your team plan for all business-critical dates.

• Ensure procurement, contract managers, and finance stay ahead of schedule by assigning alerts and reminders ahead of important contract or service dates.
• Increase procurement productivity by configuring reminders for contract renewals, deliverables, and payment dates.
• Give your organization's leaders a holistic view of the contracts, suppliers, and dates via Calendar views.

Not all employees need the same level of contract access. While finance may need access to supplier agreements, your program managers may only need access to documents pertaining to a specific event. By assigning user roles and permissions, you can manage risk and ensure contracts don't fall into the wrong hands.

• Manage roles and access by individual, team or department; easily assign permissions which one simple click.
• Customize permissions to restrict access to confidential documents and information.
• Assign editing permissions to specific individuals, while keeping all teams in the loop with enterprise-wide access.
• A full audit trail allows you to see the views and changes to a particular contract.

Contract management is only one component of your nonprofit's procurement process, which is why we make it easy for ContractSafe to plug into other software for nonprofits.

• Send contracts for e-signatures from within ContractSafe
• Import executed documents with two-way DocuSign integration.
• Increase productivity and reduce administrative overhead with Okta/SAML 2.0 for single sign-on authentication.
• Seamlessly move contracts between ContractSafe and your CRM or CMS.

When implementing new software, employee adoption is critical for achieving a return on your investment. ContractSafe's best-in-class customer support is with you every step of the way - from initial implementation to long-term troubleshooting, we're here to make sure your team is successful.

• Unlimited phone, email, or online chat support - we're here when you need us.
• Receive platform implementation support, customized training sessions, and general troubleshooting at no additional cost.
• Leverage our support team to help import existing contracts or to integrate ContractSafe with other tools or software for nonprofits.

Nonprofit regulations require NGOs and the public sector to adhere to strict governance and policies around third party contracts. As a result, qualified nonprofits must have a well-organized, systematic approach to contract review and storage.

ContractSafe's nonprofit contract management software helps both NGOs and NPOs to:

• Streamline supplier agreements, GSA contracts, and grants across multiple teams and departments.
• Accelerate the contract lifecycle and increase organization-wide collaboration and productivity.
• Create contract transparency while maintaining compliance with federal regulations and constituent requirements.
• Never miss an expiring contract or milestone - customizable alerts and reminders help teams and departments plan ahead.